Job Description

Job Description and Duties

Under the direction of the Staff Services Manager II in the Consultant Services Unit, the employee performs entry-level analytical duties. The  successful candidate must use good judgment, maintain regular and punctual attendance for consistency of services, possess strong analytical,  writing, and organizational skills, perform completed staff work when executing all assigned duties, effectively communicate with all levels within  and outside the organization, and perform a variety of consultative and analytical duties. The successful candidate must adhere to ethical  practices and policies, ensure best value for the State, and demonstrate a positive attitude and a commitment to providing quality service that is  accurate, timely, and exceeds customers’ expectations. Duties include but not limited to: Assist in administering the Division’s hiring processes,  including: receiving applications, scheduling interviews, and organizing interview panels. Prepare PARF packages to initiate hires,  reclassifications, and new positions. Assist in the processing of invoices and in the review, evaluation, and verification of supporting  documentation for A&E invoices; prepare receiving records and submit invoices to accounting for payment in a timely manner. Assists in the  analysis and assessment of invoices and cost proposals and in the review of Task Orders to ensure compliance with Contract and Stale  requirements. Develop database and monitoring sheets to track mandatory trainings and personnel hiring status and provide an updated  monthly report to management.

PARF# 04-5-0788/ JC-480279

Eligibility for hire may be determined by your score on the Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

Apply today to join our team! We especially encourage applicants to check out our  Caltrans Career Compass tool! The  Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the .

Working Conditions

Position located at 111 Grand Avenue, Oakland, Alameda  County.

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable .

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or  . Please redact birthdates and social security numbers.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-480279), PARF# 04-5-0788 and title of the position (Staff Services Analyst) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Permanent employment, Full time, Contract work, Immediate start, Remote job,

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