Job Description

Job Description

Job Description

Our client is looking for an adaptable and highly organized Personal Assistant / Administrative Assistant to provide personalized and professional support to the Executive/Principal. This Personal Assistant / Administrative Assistant role is a hybrid between traditional Personal Assistant / Administrative Assistant responsibilities and some very senior administrative assistant duties, requiring you to balance tasks in both the personal and professional realms. The ideal candidate is resourceful, proactive, and capable of managing a wide range of responsibilities with discretion, confidentiality, and a high level of accuracy. The position will report to two executives. 

As the primary support HUB, you will:

•Act as a strategic partner to family principals, managing both personal and business domains. 

•Oversee personal medical scheduling and travel logistics, coordinating care and itineraries seamlessly.

•Ensure business and personal calendars are harmonized with precision. 

•Serve as liaison across family members, household staff, vendors, medical providers, travel services and business contacts. 

Key Responsibilities:

1.Managing professional calendars, meetings, travel and correspondence for personal and business-related activities.

2.Track projects, support with communication for ventures and prepare briefing docs and reports.

3.Liaise between business teams and personal household staff or family office operations

4.Booking travel internationally and domestically, hotels, transportation and flights. 

5.Personal Medical Coordination – Manage appointments (primary care, specialists, routine/preventive care), insurance authorizations, reminders and follow-ups.

6.Liaise with medical providers, prep briefing materials, and arrange secure transport or accommodations if needed for medical travel. 

7.Assist with scheduling family events, gifts, concierge requests, occasional household coordination.

• Minimum of 5 years of experience in a Personal Assistant or Sr. Administrative Assistant role.
• Proven expertise in organizing travel, including booking flights, hotels, and ground transportation.
• Strong skills in calendar management, event coordination, and correspondence composition.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational and multitasking abilities with a keen eye for detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent interpersonal and communication skills for liaising with diverse stakeholders.
• Previous experience working in a fast-paced environment supporting executives or principals.

Job Tags

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